Resources Committee

Terms of Reference

Delegated

• review the final budget plan and approve on behalf of the full governing body;
• ensure preparation of a draft budget based on priorities, in the school development plan;
• notify the approved budget plan to the LA;
• agree the levels of delegation to the headteacher and chair of Resources for the day-to-day financial management of the school;
• monitor income and expenditure of all public funds according to an agreed timescale i.e. budget share and any other funds;
• approve transfer between budget headings (virement) within agreed limits;
• authorise signatories for the school bank account for notification to the County Treasurer;
• arrange audit of non-LA funds received;
• respond to any issue arising from the audit of the school accounts;
• prepare any financial information for reports required by law;
• approve any disposal of assets from the Inventory, before actual disposal in line with scheme of delegation.
• agree procedures for governors to claim expenses;
• undertake an annual programme of repairs and maintenance after carrying out an annual inspection of the premises;
• oversee major capital works and improvements, building responsibilities;
• ensure the availability of the governors’ contribution of 10%;
• arrange the letting of contracts in accordance with the LA’s Standing Orders;
• agree the level of maintenance service the school wishes to buy from service providers;
• monitor and review the lettings and charges policy for the use of school premises which takes account of the needs of the local community and any rules/recommendations set by the LA on community use outside school hours;
• ensure adequate premises insurance;
• monitor and review policies for security and fire safety, health and safety, including monitoring procedures;
• ensure the school complies with health and safety regulations;
• ensure that suitable risk assessments are prepared and that action is taken to minimise risk;
• take any necessary action to meet governors’ responsibilities under the Environmental Protection Act 1990, relating to litter and refuse;
• monitor gas, water, electricity services.
• ensure maintenance of signatories for Governor Fund accounts;
• ensure annual audit of Governor Fund accounts carried out;
• ensure that SFVS requirements are reviewed and monitored.